FISCAL YEAR 2007-2008 PURCHASE REQUISITION DEADLINES
THE FOLLOWING DEADLINES APPLY TO ALL REQUISITIONS
| Type of Purchase |
Funding |
Deadline |
|
Purchases $25,000 and greater (PB4) |
All funds |
July 31, 2008 |
|
All purchases $25,000 and greater, regardless of source of funds or method of procurement must allow a minimum of 14 days for advertising |
|
Renewals for services and maintenance (PB4) |
All funds |
August 27, 2008 |
|
Purchases $5000 to $24,999 (PB4) requisitions should be submitted with quotes secured by department in accordance with purchasing procedures or processed against an existing blanket order |
All funds |
August 27, 2008 |
|
State Contract Requisitions (PB7and PB8) |
State funds |
August 27, 2008 |
|
Department issued and self-approved Purchases up to $4,999.99 (PBO) |
All Funds |
August 29, 2008 by 3:00 P.M. MDT |
Purchase Requisitions must be processed electronically and approved before August 31, 2008. Purchase Requisitions not processed by this deadline will be processed as Fiscal Year 2008-2009 Purchase Orders.
Campus Copiers: Copier renewals for currently installed equipment will be processed by Special Projects Accounting by issuing a change order to the current purchase order for the total expenditure amount for FY 2008-2009. Should you have any changes to the current PO, please contact the Purchasing Department at 747-5601.
Purchase Order Renewals: Renewals for service and maintenance agreements are not automatic. Departments must prepare electronic requisitions to renew service and maintenance on items such as dust mops, cell phone service, etc.
FY 2007-2008 Requisitions: Requisitions to be funded out of fiscal year 2008-2009 may be submitted prior to September 1, 2008, for purchases to be delivered and invoiced on or after September 1, 2008. These requisitions should have a FY ’09 number (example: B-9-xxxx).
Should you have questions, please contact the Purchasing Office at ext. 5601.