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Handbook of Operating Procedures Index
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Section I: Introduction and University Administration
Chapter 1: History and Mission
1.1 University History
1.2 Mission Statement
Chapter 2: Governance of the University
2.1 System and Other Authority
2.2 Proposals for Changes in University System Policies and Procedures
2.2.1 Participation in College Affairs
2.2.2 Participation in Department Affairs
2.3 The Handbook of Operating Procedures
2.3.1 Status as Rules and Regulations for Governance of the Institution
2.3.2 Distribution
2.3.3 Amendments
2.3.4 Interpretation
2.4 Other Documents Pertaining to Governance, Policy, and Information
2.4.1 Rules and Regulations of the Board of Regents of the University of Texas System
2.4.2 The Catalog
2.4.3 Procedural Manuals, Local Directives and Bulletins
Chapter 3: Administration
3.1 Duties of Administrative Officers
3.1.1 Chief Administrative Officer
3.1.2 Vice President for Academic Affairs and Provost
3.1.3 Vice President for Business Affairs
3.1.4 Vice President for Student Affairs
3.1.5 Vice President for Research and Sponsored Projects
3.1.6 Vice President for Institutional Advancement
3.1.7 Associate and Assistant Vice Presidents
3.1.8 Dean of the Graduate School
3.1.9 Academic Deans of Colleges
3.1.10 Academic Department Chairs/Directors
3.1.11 Administrative Directors
3.2 Participation of Faculty in College and Department Affairs
3.2.1 Participation in College Affairs
3.2.2 Participation in Department Affairs
3.2.3 Administrative Organizations
3.2.4 Other Institutional University Committees
3.2.5 College Committees
3.3 Normal Channels of Information
Section II: Student Affairs
Chapter 1: Student Conduct and Discipline
1.1 General Provisions
1.1.1 Authority
1.2 Definitions
1.3 Student Standards of Conduct
1.3.1 Scholastic Dishonesty
1.3.2 Sale or Use of Illegal Drugs and Narcotics
1.3.3 Sale or Use of Alcoholic Beverages
1.3.4 Weapons Prohibition on Campus
1.3.5 Debts to the University
1.3.6 Certain Other Offenses
1.3.7 Negotiations Prohibited
1.3.8 Hazing
1.3.9 Computer Usage Violations
1.4 Administration of Discipline
1.4.1 Administration by the Dean of Students
1.4.2 Faculty Sentate Committee on Student Conduct
1.5 Initiation of Disciplinary Proceedings and Administrative Disposition
1.5.1 Investigation
1.5.2 Summoning a Student
1.5.3 Interim Disciplinary Action
1.5.4 Administrative Disposition of Violations
1.6 Hearing
1.6.1 Duties of the Hearing Officer
1.6.2 Duties of the Dean
1.6.3 Notice
1.6.4 Challenges to the Hearing Officer
1.6.5 Evidence
1.6.6 Preliminary Matters
1.6.7 Procedure
1.6.8 Record
1.6.9 Decision
1.7 Penalties
1.7.1 Authorized Disciplinary Penalties
1.7.2 Nature of Penalties
1.8 Appeal
1.8.1 Right to Appeal
1.8.2 Consideration of Appeal
1.9 Disciplinary Records
1.9.1 Permanent Record
1.9.2 Notification and Recording of Penalties
1.10 Student Right-to-Know and Campus Security Act
Chapter 2: Speech, Expression, and Assembly
2.1 Governing Principles
2.1.1 Freedom of Speech, Expression, and Assembly
2.1.2 Scope and Related Provisions
2.1.3 Definitions
2.2 Prohibited Expression
2.2.1 Obscenity
2.2.2 Defamation
2.2.3 Incitement to Imminent Violations of Law
2.2.4 Harassment
2.2.5 Solicitation
2.3 General Rules on Means of Expression
2.3.1 Disruption
2.3.2 Damage to Property
2.3.3 Coercing Attention
2.3.4 Co-sponsorship
2.3.5 Other Rules with Incidental Effects on Speech
2.4 Distribution of Literature
2.4.1 General Rule on Distribution of Literature
2.4.2 Not-for-Profit Literature Only
2.4.3 Limits on Advertising
2.4.4 Identification
2.4.5 Clean-up of Abandoned Literature
2.5 Signs & Banners
2.5.1 General Rules on Signs
2.5.2 Hand-Held Signs
2.5.3 Signs on Kiosks
2.5.4 Banners
2.5.5 A-Frames
2.5.6 Signs in Other Designated Locations (Including Departmental Bulletin Boards)
2.6 Tables
2.6.1 General Rule on Tables
2.6.2 Locations
2.6.3 Identification
2.6.4 Clean-Up Around Tables
2.6.5 Sources of Tables
2.7 Exhibits and A-Frames
2.7.1 General Rule on Exhibits
2.7.2 Application Process
2.7.3 Criteria for Approval
2.7.4 Time Limits
2.7.5 Clean-Up Around Exhibits
2.7.6 Liability
2.8 Amplified Sound
2.8.1 General Rule on Amplified Sound
2.8.2 Location and Times of Weekday Amplified Sound Areas
2.8.3 Regulation and Scheduling of Weekday Amplified Sound
2.8.4 Amplified Sound on Evenings and Weekends
2.8.5 Amplified Sound Indoors
2.9 Public Assemblies without Amplified Sound
2.9.1 General Rule on Public Assemblies
2.9.2 Reservation of Space
2.9.3 Notice and Consultation
2.10 Guest Speakers
2.10.1 Definitions
2.10.2 Who May Present
2.10.3 Location and Form of Presentation
2.10.4 Application
2.10.5 Obligations of Presenting Organization
2.11 Responding to Speech, Expression, and Assembly
2.11.1 General Rule on Responding
2.11.2 Applications
2.12 Enforcement and Appeals
2.12.1 Police Protection
2.12.2 Response to Violations
2.12.3 Appeals
Chapter 3: Use of Universtiy Facilities
3.1 Purpose and Application
3.2 General Definitions
3.3 Reservation of a Room or Space on University Property
3.3.1 Permission to Use
3.3.2 Application
3.3.3 Consideration of Application
3.4 Regulations Applicable to University Buildings and Grounds
3.4.1 Identification Required
3.4.2 Use of Alcoholic Beverages
3.5 Use of the Union, Union Plaza, and El Paso Natural Gas Conference Center
3.5.1 Scheduling of The Union, Union Plaza, and EPNGCC
3.5.2 Regulations of the Use of The Union or EPNGCC Facilities
3.5.3 Requirementsfor Use of the Union Plaza
3.5.4 The Union and EPNGCC as Special Use Facilities
3.5.5 Facility Use Charges
3.5.6 Policy Concerning Alcoholic Beverages in The Union or EPNGCC
3.5.7 Procedures For Requesting Alcoholic Beverage Servicee
3.6 Appeal of Facility Use Decisions
3.6.1 Procedures for Appeal
3.6.2 Further Review by Petition
Chapter 4: Student Organizations
4.1 Governing Principles
4.1.1 Definitions
4.2 Faculty Senate Committee on Student Organizations and Activities
4.2.1 Composition
4.2.2 Jurisdiction
4.3 Registration of Student Organizations
4.3.1 General Provisions
4.3.2 Use of University Name or Sponorship
4.3.3 Application Procedures
4.3.4 Continuation of Registered Status
4.4 Financial Responsibilities
4.4.1 Fund Raising
4.4.2 Permissible Solicitation
4.4.3 Financial Statement
4.4.4 Debts
4.5 Officers
4.5.1 Requirements for Officers
4.5.2 Duties of Officers
4.6 Membership
4.7 Meetings
4.8 Organization Conduct
4.8.1 Organizational Standards of Conduct
4.8.2 Consequences of Violations
4.8.3 Improper Oganizational Conduct
4.8.4 Investigation and Administration
4.8.5 Administrative Dispositions of Violations
4.8.6 Notice
4.8.7 Hearing
4.8.8 Penalties
4.8.9 Appeal
4.8.10 Disciplinary Records
Chapter 5: Student Publications Policies
5.1 General Provisions
5.1.1 Editorial Freedom and Responsibility
5.1.2 Definitions
5.2 Student Publications
5.2.1 Currently Recognized Publications
5.2.2 Procedure for Granting Official Recognition
5.3 Canons of Journalism and Protection of Editorial Expression
5.3.1 Canons of Journalism
5.3.2 Code of Ethics
5.3.3 Advertising Acceptability
5.3.4 Editorial Expression
5.4 The Student Publications Committee
5.4.1 Composition of the Committee
5.4.2 Eligibility of Members
5.4.3 Duties of the Committee
5.5 Responsibilities of the Student Publications Director
5.6 The Editorial Adivsor/Publications Advisor
5.7 Student Staff Members
5.7.1 Responsibilities of Editors
5.7.2 Duties of Student Staff Members
5.8 Adjudication of Disputes
5.8.1 Jurisdiction of the Committee
5.8.2 The Petition
5.8.3 Informal Action
5.8.4 The Hearing
5.8.5 Procedure for Appeals
Chapter 6: Educational Records
6.1 Governing Principles
6.2 Annual Notification
6.3 Definitions
6.4 Disclosure of Education Records
6.4.1 Disclosure without Prior Consent of the Student
6.4.2 Disciplinary Hearing Results
6.4.3 Disclosure to the Student
6.4.4 Disclosure with Prior Consent of the Student
6.5 Record of Disclosures
6.6 Requests to Amend Records
6.7 Complaints
Chapter 7: University Student Identification Card
7.1 General Provisions
7.2 Use of ID Card
7.2.1 Issuance, Care, and Replacement
7.2.2 Violations
Chapter 8: Centralized Placement Policy
8.1 Registration of Employers
8.2 Scheduling of Students
Chapter 9: Student Participation and Monitoring of Food Service Contractors
9.1 Student Participation in Selections of Vendors
9.2 Annual Meeting for Public Comment
Section III: Academic Affairs
Chapter 1: Constitution of the Faculty Government of UTEP
Article I: Name and Purpose
Article II: Membership
Article III: Jurisdiction, Authority, and Duties
Article IV: Officers
Article V: Meetings
Article VI: Amendments
Article VII: Bylaws
Article VIII: Transitions
Bylaws of the Faculty Government of UTEP
1.0 Order of Business
2.0 General Faculty Meetings
2.1 Faculty Senate Meetings
3.0 Officers and Duties
4.0 Election of Officers
4.1 Election of Senate Members and Alternates
4.2 Term of Office, Faculty Senate Members
5.0 The Executive Council of the Faculty Senate
5.1 Appontment of the Executive Council of the Faculty Senate
5.2 Meetings, Executive Council
6.0 Voting
7.0 Removal Procedure
8.0 Presidential Approval of Faculty Senate Action
9.0 Standing Committees
9.1 General Rules
9.2 Academic Affairs Committees
9.2.1 Membership Committee
9.2.2 Catalog and Calendar Committee
9.2.3 Graduate Scholarship Committee
9.2.4 Undergraduate Curricula Committee
9.2.5 Undergraduate Scholarship Committee
9.3 Faculty Affairs
9.3.1 Academic Responsibility, Privilege, and Ethics Committee (CARPE)
9.3.2 Teaching Effectiveness and Development Committee
9.3.3 Faculty Welfare Committee
9.3.4 Research Committee
9.4 Student Affairs
9.4.1 Student Conduct Committee
Student Organizations and Activities Committee
9.4.3 Student Publications Committee
9.4.4 Student Welfare and Grievance Committee
9.5 University Affairs
9.5.1 Committee on Committee
9.5.2 Library Committee
9.5.3 Union and Bookstore Committee
9.5.4 Museum Committee
10.0 Standing Panel of Procedural Advisors
11.0 Amendments
Chapter 2: Colleges, Departments, and Academic Units
2.1 College of Business Administration
2.2 College of Education
2.3 College of Engineering
2.4 College of Liberal Arts
2.5 College of Nursing and Health Sciences
2.6 College of Science
Chapter 3: Graduate School: Faculty and Organization
3.1 Authority and Administration
3.1.1 Authority
3.1.2 Graduate Program Admin
3.2 Graduate Faculty
3.2.1 Composition
3.2.2 Privileges and Responsibilities
3.2.3 Criteria for Membership
3.2.4 Temporary Graduate Program Participation
3.3 Organization
3.3.1 Graduate Bodies
3.3.2 Graduate Council
3.3.3 Graduate Assembly
3.3.4 Graduate Studies
3.3.5 Graduate Advisors
3.4 Graduate Program Modifications
3.4.1 Existing Programs
3.4.2 New Graduate Degrees
3.4.3 Review of Existing Graduate Programs
3.5 Operating Procedures
3.5.1 General Principles
3.5.2 Appointment and Removal of Members
Chapter 4: Academic Policies and Faculty Personnel Matters
4.1 Titles
4.1.1 General Provisions
4.1.2 Academic Ranks
4.1.3 Honorary Titles (Emeritus Professor)
4.2 Academic Freedom and Responsibility
4.2.1 Academic Freedom
4.2.2 Academic Responsibility
4.3 Duties of Teaching Faculty
4.3.1 System Policy
4.3.2 University Policy
4.4 Appointment, Promotion, Tenure, and Termination
4.4.1 Tenure and Promotion
4.4.2 Termination
4.4.3 Notice Requirements
4.4.4 Program/Position Reduction
4.4.5 University Procedures
4.4.6 Criteria for Promotion and Tenure at The University of Texas at El Paso
4.4.7 Promotion
4.5 Evaluation of Faculty for Merit Salary Increase
4.5.1 Procedures
4.5.2 Documentation for Merit Rating
4.5.3 Criteria
4.5.4 Merit Evaluation in Special Cases
4.5.5 Evaluation of Faculty with Non-Teaching Appointments
4.6 Termination, Resignation, Retirement
4.6.1 Termination
4.6.2 Notice of Resignation or Retirement
4.7 Retirement and Modified Service
4.7.1 System Policy
4.7.2 Modified Service After Retirement -- The University of Texas at El Paso
4.8 Miscellaneous Faculty Duties
4.8.1 Duty at Registration
4.8.2 Office Hours
4.8.3 Course Syllabi
4.8.4 Final Examinations
4.8.5 Attendance at Commencement Exercises
4.9 Absences and Leaves
4.9.1 Illness and Emergency
4.9.2 Absence for Other Reasons
4.9.3 Jury Duty and Subpoenas
4.9.4 Holidays
4.9.5 Vacation Leave
4.9.6 Travel
4.9.7 Leaves of Absence Without Pay
4.10 Outside Employment
4.10.1 System Policy
4.10.2 University Policy
4.11 Teaching In Auxiliary Instructional Divisions
4.12 Acceptance of Money From Students
4.12.1 Fees, Charges, and Supplies
4.12.2 Extra-Class Instruction and Coaching
4.13 Textbooks and Other Materials
4.13.1 System Policy
4.13.2 University Policy
4.14 Alleged Student Scholastic Dishonesty
4.15 Grade Review Process
4.16 Student's Right to Privacy and Access to Records
4.16.1 Access to Records by Others
4.16.2 Access to Records by Students
4.17 Retention of Records by Faculty
4.18 Policies and Procedures for Undergraduate Degree Requirement Compliance Certification
4.18.1 Registrar
4.18.2 Colleges
4.18.3 Academic Departments/Programs
4.19 Student Course Grades
4.19.1 Grade Changes
4.20 Faculty Credentialing
4.20.1 Guidelines for the Provost
4.20.2 Guidelines for Deans
4.20.3 Guidelines for Department Chairs
4.20.4 Human Resource Services and Faculty Credentialing
4.20.5 Alternative Credentialing
4.20.6 Official Transcripts
4.20.7 Foreign Transcripts
4.20.8 Transcripts from Non-Regional Accredited Institutions
4.20.9 Pending Faculty Credential Folder
Section IV: Research and Sponsored Projects
Chapter 1: Grants, Contracts, and Gifts
1.1 Procedures for Accepting Grants, Contracts, and Gifts
Chapter 2: Management of Conflict of Interest in Sponsored Research and Development
2.1 Definitions
2.2 Guidelines - Overview of Responsibilities
2.3 Disclosure, Review, and Records
2.4 Enforcement
Chapter 3: Policy for Review of Human Subject Research
3.1 Ethical Principles
3.2 Institutional Policy
3.3 Applicability
3.4 Institutional Review Board Procedures
Chapter 4: Intellectual Property
4.1 General Rules for Intellectual Property
4.2 Property Rights and Obligations
4.3 Equity Interests
4.4 Business Participation and Reporting
4.5 Execution of Legal Documents Related to Intellectual Property
4.6 Income from Intellectual Property
Chapter 5: Centers and Institutes
5.1 Establishment and Review of Academic Centers and Institutes
5.1.1 Administrative Oversight
5.1.2 Establishment
5.1.3 Evaluation
Chapter 6: Research Ethics and Standards of Conduct
6.1 Research Fraud
6.1.1 Policy Statement
6.1.2 Investigator's Responsibility
6.1.3 Allegations, Investigation and Determination of Research Fraud
6.1.4 Hearings and Appeals
6.1.5 Institutional Response
Chapter 7: Employment Under a Contract or Grant
7.1 General Policy
Section V: Human Resources
Chapter 1: Employee Classification
1.1 Faculty
1.2 Administrative and Professional (A/P)
1.3 Classified Staff
1.3.1 Probationary Service Required
1.4 Student Employees
Chapter 2: Classification of Staff Positions
2.1 The Staff Classification Plan
2.2 Job Descriptions
2.3 Job Titles
2.4 Establishment of New Staff Positions
2.5 Reclassification of Existing Staff Positions
Chapter 3: Hiring Policies
3.1 Staff Recruitment and Hiring Policy
3.1.1 Authorization: Employment Requisition for Staff
3.1.2 Position Announcement
3.1.3 On-Campus and Electronic Publication of Job Postings
3.1.4 Local and National Publications
3.1.5 Applicant Pool
3.1.6 Interviews and Reference Checks
3.1.7 Offer of Employment
3.1.8 Emergency Hiring
3.2 Pre-employment Requirements
3.2.1 Verification of Employment Eligibility
3.3 Employment of Non-Citizens
3.4 Security Sensitive Positions
3.5 Age Requirements
3.5.1 Employment of Minors
3.5.2 Maximum Age of Employment
3.6 Drug and Alcohol Testing Requirements
Chapter 4: Outside Employment
4.1 Approval of Outside Employment
4.2 Dual Employment With Other State or Federal Agencies
4.3 Service on Outside Boards
4.3.1 Standards for Outside Board Service
4.3.2 Approval
4.3.3 Risks of Liability
4.3.4 Accounting for Outside Board Service
4.3.5 Reporting
4.3.6 Exceptions to Provisions of This Policy
Chapter 5: Nepotism
5.1 Nepotism
Chapter 6: Discipline and Dismissal of Staff Employees
6.1 Policy
6.2 Standards of Conduct
6.2.1 Employee Responsibility
6.2.2 Work Performance
6.2.3 Misconduct
6.3 Investigation
6.4 Progressive Discipline
6.4.1 Verbal Reprimand
6.4.2 Written Reprimand
6.4.3 Appeal
6.5 Pre-disciplinary Hearings
6.5.1 Conduct of Pre-disciplinary Hearings
6.6 Imposing the Disciplinary Penalty
6.6.1 Effect of Penalties Upon Employee Benefits
6.7 Appealing Disciplinary Actions
6.7.1 Administrative Appeal
6.7.2 Hearing Procedure
6.7.3 Appeal to the President
6.7.4 Records of Disciplinary Action
Chapter 7: Policy and Procedure for Grievance
7.1 Policy
7.1.1 Probationary, Temporary, Hourly, and Per Diem Employees Included
7.1.2 Retaliation Prohibited
7.2 Procedure for Bringing a Grievance
Chapter 8: Protection from Retaliation from Alleged Wrongdoing
8.1 Reporting of Wrongdoing
8.2 Protection from Retaliation
Chapter 9: Drug and Alcohol Policies
9.1 Drug-Free Work Place Policy
9.2 Drug and Alcohol Testing
9.3 Prohibited Employee Conduct
9.4 Employee Testing
9.5 Refusal to Submit to Test
9.6 Positive Test
9.7 Urinalysis Procedure
9.8 Alcohol Testing
9.9 Records
9.9.1 Confidentiality
9.9.2 Maintenance
9.10 Reporting
Chapter 10: Reduction in Force Policy
10.1 Reduction in Force of Classified Staff
10.2 Planning Requirements
10.3 Required Documentation
10.4 Terminations
10.5 Notice Requirement
10.6 Grievance Procedures
10.7 Re-employment
Chapter 11: Teaching Duties & Related Compensation for FT Administrators of Non-Faculty Employees
Chapter 12: Criminal Background Checks
12.1 Criminal History Record Information
12.1.1 Exceptions
12.2 Applicability
12.3 Information
12.4 Procedures and Guidelines
12.5 Criminal History and Conviction Investigations
12.6 Use of Criminal History Record Information
12.7 Employment Decisions and Actions
12.8 General Responsibilities
12.9 Authority
Chapter 13: Accounting for Work Time
13.1 Overtime
13.2 Time-Keeping Required
13.3 Attendance
Chapter 14: Vacation Leave
14.1 Eligibility - Staff Employees Only
14.2 Accrual
14.3 Utilization
Chapter 15: Sick Leave
15.1 Eligibility - Staff and Faculty Employees
15.2 Accrual
15.3 Utilization
Chapter 16: Sick Leave Pool
16.1 Eligibility
16.2 Contribution of Time
16.3 Withdrawl of Time from the Pool
16.4 Estate Entitlement
Chapter 17: Family and Medical Leave
17.1 Employee Rights Under the "Family and Medical Leave Act of 1993" (FMLA)
17.2 Reasons for Taking Leave
17.3 Advance Notice and Medical Certification
17.4 Job Benefits and Protection
17.5 Unlawful Acts by Employers
17.6 Enforcement
Chapter 18: Leave of Absence Without Pay
18.1 Approval Requirements
18.2 Maximum Period for Leave of Absence
18.3 Availabilty of Additional Leave
18.4 Exhaustion of Accumulated Paid Leave
18.5 Special Leaves Without Pay
Chapter 19: Holidays
19.1 Eligibility
19.2 Designated Holidays
19.3 Compensatory Time
19.4 Observance of Religious Holidays
19.5 Holidays on Weekends or Scheduled Time Off
Chapter 20: Military Leave
20.1 Training for National Guard or Reserves
20.2 Emergency/Active Duty in National Guard
20.3 Extended or DiscretionaryService
Chapter 21: Jury Duty and Subpoenas for Court Appearance
21.1 Jury Duty
21.2 Subpoena for Appearance
Chapter 22: Paid Leave Accountability
22.1 Approval Required
22.2 Requesting Paid Leave
22.3 Fraud
Chapter 23: Employer-Provided Vehicles Including Courtesy Donor Cars
23.1 Assigned University-Owned or Leased Vehicles
23.2 "Donor" or Courtesy Vehicles
Chapter 24: Educational Opportunities for Employees
Chapter 25: Staff Organizations
25.1 Staff Council
25.2 U.T. System Employee Council
25.3 Faculty or Staff Organizations
25.3.1 Procedures for Registration
25.3.2 Suspension or Revocation of Registered Status
25.3.3 Membership Not Restricted
25.3.4 Application for Registration
25.3.5 Prohibition on Use of University Name and Seal
25.3.6 Use of Facilities
25.3.7 Violation of Rules
Section VI: Equal Opportunity
Chapter 1: Equal Opportunity/Affirmative Action Non-Discrimination Policy
1.1 Purpose of Policy
1.2 Scope
1.3 Equal Opportunity/Affirmative Action/Non-Discrimination Policy
1.3.1 Religion
1.3.2 Sexual Harassment and Sexual Misconduct
1.3.3 Persons With Disabilities
1.4 Resolution and Complaint Procedures
1.4.1 Informal Resolution
1.4.2 Formal Complaint Reporting Procedure
1.4.3 Formal Complaint Investigation Procedure
1.4.4 Provisions Applicable To All Complaints
1.5 Dissemination of Policy
Chapter 2: Accomodations for Individuals With Disabilities Policy
2.1 Purpose
2.2 Scope
2.3 Individuals With Disabilities
2.3.1 Definitions
2.4 Requests for Accommodations
2.4.1 Applicants for Employment and Employees
2.4.2 Beneficiaries of Programs, Services, and Activities
2.4.3 Students and Applicants for Admission
2.4.4 Provisions Applicable to All Individuals Requesting Accommodation
2.5 Complaint Procedures for Faculty, Staff, or Applicants for Employment
2.5.1 Filing the Complaint
2.5.2 Appeal
2.6 Complaint Procedures for Students, Applicants for Admission, or Other Beneficiaries of University Programs, Services, or Activities
2.6.1 Filing a Complaint
2.6.2 Appeal
2.7 Failure to Proceed with an Appeal or Process a Grievance
Chapter 3: Sexual Harassment and Sexual Misconduct
3.1 Purpose of Policy
3.2 Scope of Policy
3.3 Statutory Reference
3.4 Definitions
3.4.1 Sexual Misconduct
3.4.2 Sexual Harassment
3.4.3 Examples
3.5 Consensual Relationships
3.6 Resolution and Complaint Procedures
3.6.1 Informal Assistance
3.6.2 Formal Complaint Reporting Procedure
3.6.3 Formal Complaint Investigation Procedure
3.7 Provisions Applicable to All Complaints
3.7.1 Assistance
3.7.2 Retaliation
3.7.3 Confidentiality and Documentation
3.8 Dissemination and Training
Chapter 4. Affirmative Action for Veterans
Section VII: Financial Services
Chapter 1: Audit and Consulting Services
1.1 Office of Auditing and Consulting Services
1.2 Accountability
1.3 Independence
1.4 Responsibility
1.5 Authority
1.6 Standards of Audit Practice
Chapter 2: Fraudulent or Dishonest Activities
2.1 Definition of Terms
2.2 Audits/Investigations
2.3 Operational Audit Findings
Chapter 3: University-Owned Property and Equipment
3.1 Standard of Care
3.2 Reporting Requirements
3.3 Valuing Equipment
3.4 Federal Grant/Contract Assets
3.5 Equipment Retention/Identification
3.6 Restrictions on Use/Disposition
3.7 Maintaining Records
3.7.1 Loan of Property
3.7.2 Salvage Property
3.7.3 Missing or Stolen Property
3.7.4 Transfer of Property
3.7.5 Disposal of Property
3.8 Property Ownership
3.9 Agency Training
3.10 Texas Surplus Property Agency
3.10.1 Acquisitions
3.10.2 Deletions
Chapter 4: Transfer of Capital & Controlled Equipment
4.1 Procedure
4.1.1 Transfer of Equipment
4.1.2 Transfer of Equipment
4.1.3 Transfer of Equipment
4.1.4 Transfer of Equipment
4.1.5 Transfer of Equipment
Chapter 5: Account Review Policy
5.1 Review Procedures Documentation
5.2 Finge Benefit Accounts
5.3 Wage Accounts
5.4 Operating Accounts
Chapter 6: Travel Regulations
6.1 Introduction
6.1.1 Employee's Responsibility
6.2 Travel Authorization
6.2.1 Student Travel Policy
6.2.2 Prospective State Employees or Prospective Students
6.2.3 Disabled Officers and Employees
6.2.4 Special Travel Regulations for Other than Educational and General Funds
6.2.5 Travel on Sponsored Project (Grant) Funds, Gifts, and Designated Funds
6.2.5.1 Contracts and Grants
6.2.6 Dues and Registration Fees
6.2.7 Membership Fees and Dues
6.2.8 Packaged Travel Arrangements (Tour Packages)
6.3 Meals & Lodging
6.3.1 General Rules - In-State Travel
6.3.2 Out-of-State Lodging Rates
6.3.3 General Rules for Out-of-State Travel Reimbursement
6.3.4 Other Reimbursement Guidelines
6.3.5 Hotel Occupancy Taxes
6.3.6 Maximum Reimbursement
6.3.7 Lease of an Apartment Or House
6.4 Transportation
6.4.1 Travel by Rented or Public Conveyance/Commercial Air
6.4.2 Travel by Mass Transit, Taxi, or Limousine
6.4.3 Rented Vehicle Required Use
6.4.4 Rental Vehicles and Rental Insurance/ Rental Vehicles
6.4.5 Taxes and Fees
6.4.6 Refueling Provisions
6.4.7 Use of Personal Car on Official University Business
6.4.8 Personal Car Mileage
6.4.9 Personal Travel
6.4.10 Weekend Travel
6.4.11 Travel While on Personal Leave
6.5 Airline Tickets
6.5.1 Travel Agency Contracts
6.5.2 Contracted Airfares
6.5.3 Constructive Airfare
6.5.4 Expenses Incurred While Qualifying For Discount Airfare (Free or Discounted Travel)
6.5.5 Charging Air Travel - Corporate Card Central Billing Account (CBA)
6.5.6 Corporate Cards
6.5.7 Air Travel Insurance
6.5.8 Cancellation or Change Charges
6.5.9 Lost or Stolen Tickets
6.5.10 Death of an Employee
6.6 Washington D.C. Travel
6.6.1 Notice
6.7 Foreign Travel
6.7.1 State Accounts Only
6.7.2 Foreign Travel Reimbursement
6.7.3 Foreign Per Diem Rates
Section VIII: Facilities Services, Safety, Information and Technology
Chapter 1: Environmental Health and Safety
1.1 Environmental Health and Safety Policies
1.2 Radiation Safety
1.3 Biological and Chemical Safety
1.4 Occupational Safety and Fire Protection
1.5 Environmental Management
Chapter 2: Institutional Building Advisory Committee
2.1 Committee Duties
2.2 Committee Membership
Chapter 3: Institutional Insurance(s)
3.1 Automobile Insurance
3.2 Boiler and Machinery Coverage
3.3 Fidelity and Crime Policy
3.4 Comprehensive Property Protection Plan
3.5 Endowment Property
3.6 Equipment Floater Coverage - Worldwide
3.7 Fine Arts
3.8 Sports Special Events - General Liability Policy
3.9 Camp Insurance Program
3.10 Insurance Purchasing Rules
3.11 Policy Review
Chapter 4: Information Computing and Web Policy
4.1 Introduction
4.2 Purpose
4.3 Statement of General Policy
4.4 WEB and Internet Access and Use
4.4.1 Web Sites
4.4.2 Official Web Pages
4.4.3 Individual Web Pages
4.4.4 Web Accounts
4.5 E-Mail Use
4.6 Information Resources Security Policy
4.6.1 Introduction and Overview
4.6.2 Compliance and Enforcement
4.6.3 Purpose
4.6.4 Responsibilities of Those Using the University's Information Resources
4.6.5 Specific Roles and Responsibilities
4.6.5.1 Executive Officer
4.6.5.2 Owners of Information Resources
4.6.5.3 Custodians of Information Resources
4.6.5.4 The Information Security Officer
4.6.6 Departmental Polices
4.6.7 Monitoring
4.6.8 Review
4.6.9 Glossary
4.7 Policy Enforcement
Chapter 5: Fleet Management Plan
5.1 Vehicle Fleet Management Plan
5.2 Vehicle Assignment and Use
5.3 Vehicle Replacement
5.4 Fleet Fueling Policy
5.4.1 Use of Alternative Fuels
5.4.2 Refueling at Self-Service Islands or Central Fueling Facilities Only
5.5 Sale of Excess Vehicles
5.6 Alternative Vehicle Use Option
5.7 Data Collection and Agency Reporting
Chapter 6: Naming of Buildings and Other Facilities
Chapter 7: Inclement Weather Policy
7.1 Inclement Weather Conditions
7.2 Notification
7.3 Closing of the University
7.4 Absence During Inclement Weather