Key Request Form Procedures
Key request forms are to be properly filled out by the department requesting issuance of keys and forwarded to the key shop by campus mail, department representative, or person requesting keys. Once Key Request orders are processed, keys will be available for pick up a maximum of 30 days, after which the order will be cancelled and the keys will become available to be issued to other persons. Key requests with erroneous or missing information will be returned to the department for corrections.
Please follow the instructions below when filling out key request forms:
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Date of request.
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Official Department Title.
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Telephone number/extension of department.
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Department office building name and room number (building and room number where department is located).
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*Original name and signature of department head authorized to approve issuance of keys.
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*Original name and signature of department representative who shall be held responsible for the return of all keys issued to Teaching & Research Assistants, as well as those issued to Graduate and Undergraduate students. This person shall be responsible for payment and/or collection of all charges related to the loss of these keys.
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Name of person to whom keys are authorized to be issued (only one name per key request form).
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Faculty/Staff/Student identification number assigned by the University from I.D. card (including their current status number: 1 for Undergraduate students, 2 for Graduate students and Research/Teaching Assistants, 3 for Faculty and Staff).
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Building for which key(s) is/are to be issued (one item per line).
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Room Number(s) for which key(s) is/are to be issued (one item per line).
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Written justification for authorization of key issuance, to be completed for all Teaching/Research Assistants, as well as issuance not specifically authorized by University Key Policy.
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Date and Signature of person to whom key(s) is/are being issued acknowledging the reading of ‘Certification of Issuee’ statement and agreement with its contents.
*Note- Signature cards are to be filled out and kept on file at the Facilities Services Key Shop to validate signatures of those individuals authorized to sign on key request forms (signature cards may be obtained from the key shop per request).