Travel Quick Reference Guide

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PLANNING YOUR TRIP

GETTING REIMBURSED

Welcome...

The purpose of the Travel Quick Reference Guide is to assist the University faculty, staff and students prepare, plan and process travel requests and reimbursements.

Helpful Travel Tips

Make sure you have an approved Authorization to Travel (VE5) prior to travel
Print a copy of the Texas Hotel State Tax Exemption Certificate (if traveling in Texas)
Review the "Per Diem- Max Allowances" screen in *DEFINE (i.e., GG1 command) for meal and lodging allowances.
Save all original paid travel receipts, including airline itinerary
Use state contracted vendors for Hotel, Car, and Airline reservations
Visit the International SOS website and print a copy of the membership card for foreign travel
Call the University Travel Coordinator in Accounts Payable if you have any questions at 915-747-5163
Click here to join the Travel Listserv.

International Travel Planning

PREFERRED ONLINE BOOKING TOOLS

Existing account holders login:

Southwest SWABIZ

Need an account to login?

Apply online or call 747-6120

PREFERRED TRAVEL AGENCIES

FORMS