Electronic and Information Resources (EIR)

Presentation Date: 10/07/2009
Original Format:  PowerPoint

 

What is EIR?

Texas Government Code (TGC), Chapter 2054, Subchapter M, establishes legal requirements for access by disabled persons to the electronic and information resources procured, developed, or changed by Texas state agencies or institutions of higher education.

Furthermore, the TGC authorizes the Texas Department of Information Resources (DIR) to adopt rules concerning how state agencies and universities procure, maintain, and use EIRs to provide access to individuals with disabilities.

UT System Policy UTS 150 constitutes each component’s accessibility policy applicable to EIRs procured by the component In order to assure compliance with the law and UTS 150, each component has appointed an EIR Accessibility Coordinator to address EIR accessibility and compliance with the DIR rules. UTEP’s Accessibility Coordinator is Cyndi Castro, Manager Faculty Instructional Technology Lab/EIR Coordinator.

What types of equipment of services make up an EIR?   

  • Software Applications & Operating Systems
  • Telephones & Telecommunication Products
  • Information Kiosks
  • Transaction Machines
  • Video & Multimedia Products
  • Self Contained, Closed Products (i.e. copiers, fax machines, etc.)
  • Desktop & Laptop Computers
  • Internet Websites

 

Are any items excluded from the EIR?

  • Yes, EIR equipment that contains embedded information resources such as thermostats or temperature control devices in HVAC equipment.
  • Medical equipment where information technology is integral to its operation. 

 

EIR Steps in the Procurement/Contracting

  • Step 1 - Language is in all of UTEP’s purchase orders and contracts addressing  EIR and accessibility to individuals with disabilities.
  • Step 2 - If a vendor takes exception to the EIR language, then Purchasing will check the “Accessibility Wizard” website to see if the vendor is compliant.
  • Step 3 - If the vendor is not listed, then Purchasing staff will request a Voluntary Product Accessibility Template (VPAT) which is a technical standards questionnaire. Once submitted, the VPAT is reviewed for compliance.
  • Step 4 – If the EIR is determined to be compliant , then Purchasing staff continues to negotiate EIR language into the contract that the vendor finds agreeable.
  • Step 5 – If it is determined that the VPAT is not compliant, or the vendor refuses to complete a VPAT then an exception form is submitted to the requesting department that will ultimately require the President’s review and authorization.

 

UTEP's EIR Accessibility Exception Request

  • Requestor will provide their contact information such as name, title, department, etc.
  • Description of the EIR
  • Purchasing will provide Contract Dollar Amount and a recommended Date of Expiration (usually one year)
  • Requestor will provide complete written justification for exception
  • Requestor must describe how the EIR will be made accessible to individuals with disabilities through alternative methods
  • Requestor will sign Exception Request, forward to Purchasing for submission to University President for signature

 

For Additional Information

Contracts Staff:

  • Jeff Mountjoy ext. 5463

Easy to remember URL to the UTEP Accessibility page: http://accessibility.utep.edu

Easy to remember email address for accessibility questions: accessibility@utep.edu