Employment of undergraduate students contributes both to the operation of the University and to the professional development of our students. Student employment opportunities are intended to encourage and assist UTEP students to complete their degrees. The following Student Employment Guidelines have been written in order to clarify requirements concerning expectations for undergraduate student employment.
Campus employment opportunities for UTEP undergraduate students are available at https://www.myinterfase.com/utep/student/ through the Job Mine portal on the University Career Center website. Job Mine is an online job-listing site exclusively for UTEP students.
1. Students must be accepted to a degree program at UTEP, enrolled in an undergraduate program and enrolled in the semester of the student appointment.
2. Students must maintain good academic standing (overall GPA of 2.0 or better) at UTEP.
3. Students must be enrolled on a full-time basis. This typically includes a minimum of twelve (12) semester credit hours during both the fall and spring semesters.
a. Students may be enrolled for the minimum twelve (12) semester credit hours at UTEP or
b. Students may be enrolled for a minimum of six (6) semester credit hours at UTEP and the remainder at EPCC. This does not apply to students hired through UTEP’s On Campus Student Employment Opportunity Program.
c. Students hired through UTEP’s On-Campus Student Employment Opportunity Program must be enrolled in a minimum of twelve (12) semester credit hours at UTEP during the fall and spring semesters.
4. A graduating senior may be enrolled for at least one course listed in their degree plan at UTEP during their final semester. Note: Graduating seniors receiving federal work-study must be enrolled in a minimum of six (6) semester credit hours at UTEP during their final semester.
5. Students must complete a criminal background check form. All student employment positions are subject to criminal background check clearance.
6. Summer Enrollment:
a. Summer enrollment is not required if the student was enrolled for a minimum of twelve (12) semester credit hours, six (6) of which must have been at UTEP, during the previous spring semester or is enrolled in the upcoming fall semester for a minimum of twelve (12) semester credit hours, six (6) of which must be UTEP semester credit hours. This does not apply to Work-Study students.
b. Work-Study students must be enrolled in at least three (3) semester credit hours at UTEP during any summer session (i.e.: Maymester, Summer 1, etc). Work-Study students do not need to be enrolled in each summer session to be eligible for employment the entire summer.
Maximum weekly employment hour limits for undergraduate student employment:
On rare occasions, undergraduate student employees may work in excess of the hours noted above but only after prior approval has been secured from the Office of Undergraduate Studies. Students are no longer eligible for undergraduate student employment after graduating unless they are pursuing a second bachelor’s degree.
Undergraduate student employees may work up to 40 hours per week when school is not in session (i.e.: Spring Break, Winter Holiday, between summer sessions, etc). For information on how this affects work-study allocations, please go to http://academics.utep.edu/Default.aspx?tabid=47768. For additional information on work-student allocations, contact the Office of Student Financial Aid, located in the Mike Loya Academic Services Building, Room 204, They can be reached by calling 915-747-5204 or emailing email@example.com.
International students may not work past the last day of their final semester (defined at UTEP as the day of their last final exam) or past the expiration date on their I-20 form, whichever is earlier.
To determine whether students are meeting the eligibility requirements for continued employment:
- To help ensure the student remains eligible for employment and provide assistance on how to speak to your student employee about academic success, the hiring department will receive access to enrollment and GPA data to monitor their student employees’ academic success and progress.
- The Office of the Provost/VPAA will run various reports throughout the fall and spring semesters to compare a student’s overall GPA and number of semester credit hours (SCH) enrolled to those required for employment. Those colleges employing students not meeting the required overall GPA and/or SCH enrollment will be notified.
- If students fail to meet the overall GPA and/or enrollment requirement, they may still be allowed to work for that semester on an exception basis and with the understanding that overall GPA and/or enrollment requirements will be met in the following semester. A student’s supervisor is encouraged to contact the Office for Undergraduate Studies for guidance in helping the student succeed at UTEP.
- If overall GPA and/or enrollment requirements are not met in the following semester, the hiring official may request approval for continued employment from the Academic Dean, Office for Undergraduate Studies and the Office of the Provost/VPAA. For non-academic areas, approval is required from the Office for Undergraduate Studies and the appropriate Vice President.
If appointed students find that their job responsibilities are not suitable for them, they can voluntarily resign from their position. In cases where poor performance may warrant the termination of a student employee, the hiring department may, but is not obligated to, provide an explanation of the reasons for the decision. The hiring department is encouraged to evaluate students on a semester or annual basis in order to support student professional development. Continued employment is dependent upon availability of resources in the hiring department.
Employment of Minors
The minimum age for employment at UTEP is 16 years. Due to federal restrictions on the type of work suitable for those under 18 years, Human Resources must be contacted for review and approval when the hiring department is considering the employment of a person under 18 years of age. Supervisors may require certification of the age in instances in which there is reasonable doubt regarding a minor's age. For additional information, contact Human Resources. Human Resources is located in the Administration Building, Room 216. They can be reached by calling 915-747-5202 or emailing firstname.lastname@example.org.
On-Campus Student Employment Opportunity Program
UTEP’s On-Campus Student Employment Opportunity Program provides an opportunity for UTEP departments to apply for funding to create undergraduate student positions. This competitive process is open to all university departments and undergraduate student positions are awarded based on how well the proposals meet the program criteria. Each proposal is reviewed by a committee composed of students, faculty and staff. For additional information, contact the Office of the Vice President for Student Affairs, located in the Union Building, East, Room 301. They can be reached calling 915-747-5076.
Work-study is a need-based program designed to provide employment opportunities for students who are in need of earnings to help pay for their educational expenses. The work-study salary rate is at least the current Federal minimum wage, but may be higher, depending on the type of work and skills required. UTEP employs work-study students in many areas on and off campus. It is required that all work-study positions be posted in Job Mine. For additional information, contact the Office of Student Financial Aid, located in the Mike Loya Academic Services Building, Room 204, They can be reached by calling 915-747-5204 or emailing email@example.com.
Training Stipends and Fellowships
These programs provide support to students participating in research or other activities related to their degree programs. Stipend and fellowship recipients may receive financial support while performing independent educational activities, study or research.
These payments must be analyzed for the performance of services. If any amount of the stipend or fellowship requires the performance of services (i.e. teaching, student supervision, etc.) in exchange for the payment, then it constitutes an employee-employer relationship. The student recipient should be appointed as a student employee. For additional information, contact Human Resources, located in the Administration Building, Room 216. They can be reached by calling 915-747-5202 or emailing firstname.lastname@example.org.
If the stipend or fellowship does not constitute an employee-employer relationship and is solely intended to provide financial support to the individual in support of their research efforts and/or completion of their degree, then it should be treated as a scholarship. Stipends and fellowships are awarded through use of a Student Notice of Award each semester.