News

New training course available: HR Processes 2

Thursday, May 4, 2017 | Back to top

New training course available: HR Processes 2

We invite you to attend the new the HR Processes course. HR Processes 2 has been designed to help you become familiar with additional HR processes and functions that are outside of the onboarding procedures.

Topics include:

  • Action Reasons- selections for the Appointment Actions Request Form (IAP)
  • Benefits Information
  • Work Authorizations
  • Departmental Transitions
  • Overtime/Comp time
  • Off-Cycles
  • Additional Pay
  • Separations/Retirements

Visit the PeopleSoft Training Calendar to see the next available session.


Planned Outage for PeopleSoft

Tuesday, April 4, 2017 | Back to top

Planned Outage for PeopleSoft

An outage affecting PeopleSoft is tentatively scheduled for Saturday, April 8, 2017, 12:00am – Tuesday, April 11, 2017 7:00am.This outage is being scheduled by UT System to replace the hardware for PeopleSoft and improve system performance.

Functionality noted below will be affected:

  • New Hire Processing
  • Payment processing to include emergency off-cycle payroll checks, employee reimbursements, and vendor payments.
  • Processing travel authorizations.

The last day to submit an off-cycle request is Tuesday, April 4 at 10AM with a paycheck pickup time of Wednesday afternoon.

Processing of IAPs will be available during this time.


Travel Authorization Policy

Friday, March 3, 2017 | Back to top

Travel Authorization Policy

In accordance with institutional policy HOP Policy 6.2, Travel Authorizations (TA) must be created and approved prior to traveling on a business related trip.

Full approval is required before paying conference fees, booking airfare or making hotel reservations.The policy applies to faculty, staff, and to students traveling for academic reasons.


New Procedure Regarding Non-PO Vouchers & Reimbursements

Tuesday, September 13, 2016 | Back to top

New Procedure Regarding Non-PO Vouchers & Reimbursements

Beginning September 6, it is no longer necessary to submit hardcopies of the Non-PO Voucher or the Expense Report to the Accounts Payable Office or to Contracts and Grants. 


All supporting documentation must be attached to the PeopleSoft Non-PO Voucher or Expense Report or the document will be returned to the initiator.The Accounts Payable, Travel Office and Contracts and Grants do not have access to attach supporting documentation once these documents have routed to them for approval.



New Procedure Regarding Purchase Orders

Tuesday, September 13, 2016 | Back to top

New Procedure Regarding Purchase Orders

Departments will also need to submit their invoices to a new email address starting September 6th.

The email address is billing@utep.edu and all invoices that are received should be scanned and sent electronically to ensure vendors and service providers are paid promptly.  

For any questions regarding processing of POs, Non-PO vouchers, travel authorizations, or reimbursements contact helpdesk@utep.edu. 


  • The University of Texas at El Paso.
  • 500 West University Avenue,
  • El Paso, Texas 79968
  • (915) 747-5000