Request Approval for Outside Activities    

Revised Conflicts of Interest, Conflicts of Commitment and Outside Activities Policy 
Effective 8/1/2016

Summary of the changes to the policy:

All employees must electronically request and receive prior approval before engaging in an outside activity and annually thereafter.  Part-time employees only need to request approval if the activity reasonably creates a conflict of interest.

For all faculty and full-time employees, the permissible level of time commitment to an outside activities cannot exceed an average of 8 hours per week, during the term of an appointment, without the explicit approval of the President.

To read the full policy, please go to the following link in the Handbook of Operating Procedures Section V, Chapter 29:  http://admin.utep.edu/Default.aspx?tabid=50599

To request approval click on the link below to the Outside Activity Portal and submit a Request for Approval Form. Please note that approval must be obtained before engaging in any outside activities.  http://outsideactivity.utsystem.edu


All requests for approval should be routed according to the following process:
Academic Departments - The request should first be routed by the requester to the respective Department Chair.  The request will then be routed through by each approver to:
1. Dean
2. Dr. John Wiebe, Provost Office (jwiebe@utep.edu)
3. Sandy Vasquez, Institutional Compliance (svasquez@utep.edu)

All Other Departments - The request should first be routed by the requester to the Director/Department Head.  The request will then be routed through by each approver to:
1. Appropriate Vice President
2. Sandy Vasquez, Institutional Compliance (svasquez@utep.edu)

The Office of Institutional Compliance is the designated final approver for all requests for approval.

Please note the following:
1. All requests must be made through the Portal.
2. The Portal may be unavailable between 7pm to 9pm for UT System to make updates to the portal.