Request for Approvals of Outside Activities Minimize    

  • A Request for Approval form is submitted for an outside activity that will occur in the future. 
  • Outside activities that require prior approval are:
    1. All outside employment or other compensated activity 
    2. Any outside activity, regardless of compensation, that reasonably appears to create a conflict of interest or a conflict of commitment; and 
    3. Outside board service as described in Section 29.6.4 of the policy 
    4. Note: Some activities may be considered pre-approved. (Please see section 29.6.3 of the policy for more information).
  • All employees must electronically request and receive prior approval before engaging in an outside activity with annual approval required thereafter.  
  •  The permissible level of time commitment to outside activities cannot exceed an average of 8 hours per week, during the term of an appointment, without approval of the President or designee and a written management plan.  
  • Employees must log onto the Outside Activity Portal to request approval at the following URL: https://outsideactivity2.utsystem.edu/requests/.
  • Below is a training tool available to assist with completing the required request for approval:
All requests for approval should be routed according to the following process:
Academic Departments - The request should first be routed by the requester to the respective Department Chair.  The request will then be routed through by each approver to:
1. Dean
2. Dr. John Wiebe, Provost Office (jwiebe@utep.edu)
3. Sandy Vasquez, Institutional Compliance (svasquez@utep.edu)

All Other Departments - The request should first be routed by the requester to the Director/Department Head.  The request will then be routed through by each approver to:
1. Appropriate Vice President
2. Sandy Vasquez, Institutional Compliance (svasquez@utep.edu)

The Office of Institutional Compliance is the designated final approver for all requests for approval.