Inter-Departmental Transfers

A Property Transfer Form is used to transfer equipment from department to department. The completed form, with authorized signatures only from the transferring and receiving departments, should be submitted to the Inventory Office. Copies will not be accepted. Upon completion, submit to the Inventory Supervisor. Do not physically relocate any property until the receiving department has signed the transfer form. The Inventory Department will then process the form, updating the inventory records. Upon completion, a copy of the form including the Inventory Supervisor's signature is sent to each department for their records. Until the transaction is completed by the Inventory Department, the transferring department remains accountable for the property. A completed form must be on file with the Inventory Supervisor's signature must be on file with the department to verify that the transfer was processed.

Trade-In

University departments may trade equipment (with the exception of Contracts and Grants funded equipment) for credit toward a new equipment purchase. On the new item's purchasing documents, departments should note the description of the item being traded in, its inventory number, and trade-in allowance. This is necessary to account for the traded item properly and to remove it from the inventory listings. Further, before the trade-in, the department must remove the inventory tag and send it to the Inventory Supervisor.

If the new item is not on the department's next annual inventory listing, the department should inform the Inventory Section. If available, send a copy of the new item's purchase order to the Inventory Supervisor to verify trade-in.