Surplus

When University property wears out, breaks, or otherwise becomes unserviceable, the department will transfer the item(s) to Surplus via Property Transfer Form. This is the proper way to dispose of excess/unserviceable property. Never discard University property haphazardly, yet do not keep property when it is excess/unserviceable to the department's needs. Upon receipt of the Property Transfer Form with the appropriate signature, Surplus will arrange to pick up surplus property from the department or have the department arrange for its delivery. Keep the property in the best condition possible and leave the inventory tags affixed before transfer. Surplus personnel will remove inventory tags when appropriate. Surplus property will remain on the Surplus inventory listing until it is disposed of.

Departments will not dispose of property acquired from U.S. Government sources at any time or for any reason, as there may be restrictions on disposal of these items. Refer to federal property information regarding transfers to Surplus.

Cannibalization

There are times when it is practical and economical to remove parts from an item that is obsolete, broken, or to be discarded. This practice is known as cannibalization and should be avoided. However, if the University is best served by removing parts from an item before being disposed, the department should submit a Request for Cannibalization Form to the Inventory Supervisor for permission to cannibalize equipment. The Inventory Supervisor will contact the department to inspect the property and approve/disapprove the cannibalization. Upon approval, the Inventory Department will sign the form and remove the property control number. After cannibalization, the remaining parts of the item will be transferred to Surplus via Property Transfer Form. Departments should not dispose of the remains of the item at any time.