Step 1:	Authorization for Personal Services Form (APS).  Sections to be completed prior to obtaining approvals include: Name, address, and SS#; Type of service and status of the proposed provider Employment Status Nepotism Statement Proposed Payment Employee/Independent Contractor Checklist
Step 2:	Route APS Form to appropriate offices for approvals.
Step 3:	Status of the Proposed Provider:  Employee or Independent Contractor. Qualifies as an Employee: Ensure that I-9 and W-4 paperwork has been filed with Human Resources.  If you have any questions, please contact Human Resources at (915) 747-5202.  Once services are rendered, submit APS Form with Consultant time sheet to Payroll for payment.  Please contact the Payroll office at (915) 747-5171, should you have any questions. Qualifies as an Independent Contractor: Continue with steps 4 - 6.
Step 4:	Payee Information Form (PIF):  To process a payment, the independent contractor must have a vendor file established.  A PIF is used by Accounts Payable to establish the file on the DEFINE system.  The department can determine if the independent contractor has a vendor file established by searching the DEFINE system under the GG3 command.  If the independent contractor does not have a vendor file established in DEFINE, or if an update to the existing data is necessary, send or fax the Payee Information Form to the independent contractor with instruction that it should be returned to the department. Note:  Sole Proprietors are required to provide their Social Security number.  It is preferable, also, that they provide a copy of their Social Security Card and attach it to the back of the form.    Form 8233:  Payments to nonresident aliens are generally subject to income tax withholding, however, tax treaty exemptions may be available.  NRA's claiming exemption from federal income tax withholding should prepare Form 8233 if a tax treaty exists with the visitor's country of residence and the visitor is in the U.S. on the appropriate VISA to be eligible to take advantage of the tax treaty.  Filing the paperwork is entirely an option for the Nonresident Alient.  It is the department's responsibility to notify the individual that unless Form 8233 is filed with the IRS, tax will be withheld from any payments which are processed for the individual.    (Note:  Internal Revenue Service regulations requires that all Form 8233's be submitted to them within five days of receipt by the Accounting Office.  The tax exemption will be effective for payment ten days from the time UT El Paso submits it to the IRS.) Payments may be processed before the ten day period, however, tax will be withheld at a rate of 30%.
Step 5:	Upon receipt of PIF and Form 8233, please forward these documents to the General Accounting Office to ensure timely payment to the individual.  General Accounting will review the documents at this time to ensure that the forms are properly and completely filled out.  The departments will be notified should there be any problems with the forms.
Step 6:	The Payment Voucher should be sent to General Accounting Services for processing of payment.  Accounts Payable will contact the department when the check is ready for pick-up, if requested.