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Student Employment Guidelines - Graduate (Revised Spring 2016)    

PURPOSE


Employment of undergraduate students contributes both to the operation of the University and to the professional development of our students.  Student employment opportunities are intended to encourage and assist UTEP students to complete their degrees.  The following Student Employment Guidelines have been written in order to clarify requirements concerning expectations for undergraduate student employment.

 

Campus employment opportunities for UTEP undergraduate students are available at https://www.myinterfase.com/utep/student/  through the Job Mine portal on the University Career Center website.  Job Mine is an online job-listing site exclusively for UTEP students.

 
Eligibility requirements
 

1.  Students must be accepted to a degree program at UTEP, enrolled in an undergraduate program and enrolled in the semester of the student appointment.

2.  Students must maintain good academic standing (overall GPA of 2.0 or better) at UTEP.

3.  Students must be enrolled for a minimum of twelve (12) semester credit hours during both the fall and spring semesters.

a.  Students may be enrolled for the minimum twelve (12) semester credit hours at UTEP or

b.  Students may be enrolled for a minimum of six (6) semester credit hours at UTEP and the remainder at EPCC. This does not apply to students hired through UTEP’s On Campus Student Employment Opportunity Program.

c.  Students hired through UTEP’s On-Campus Student Employment Opportunity Program must be enrolled in a minimum of twelve (12) semester credit hours at UTEP during the fall and spring.

4.  A graduating senior may be enrolled for no less than one course listed in their degree plan at UTEP during their final semester.  Note: Graduating seniors receiving federal work-study must be enrolled in a minimum of six (6) semester credit hours at UTEP during their final semester.

5.  Student must complete a criminal background check form authorizing criminal history record/conviction information to be obtained. All student employment positions are subject to criminal background check clearance.

6.  Summer Enrollment:

a.  Summer enrollment is not required if the student was enrolled for a minimum of twelve (12) semester credit hours, six (6) of which must have been at UTEP, during the previous spring semester or is enrolled in the upcoming fall semester for a minimum of twelve (12) semester credit hours, six (6) of which must be UTEP semester credit hours.  This does not apply to Work-Study students.

b.  Work-Study students must be enrolled in at least three (3) semester credit hours at UTEP during any summer session (i.e.: Maymester, Summer 1, etc). Work-Study students do not need to be enrolled in each summer session to be eligible for employment the entire summer.

Maximum weekly employment hour limits for undergraduate student employment:

·  A 19-hour per week limit applies to work-study students, Undergraduate Student Assistants I and II and students hired through UTEP’s On-Campus Student Employment Opportunity Program.  These positions are non-benefit eligible and paid on an hourly basis.

·  A 20-hour per week limit applies to Undergraduate Teaching and Research Assistants. These positions are non-benefit eligible and paid on a salary basis.

Undergraduate student employees may work up to 40 hours per week when school is not in session (i.e.: Spring Break, Winter Holiday, between summer sessions, etc). For information on how this affects work-study allocations, please go to http://academics.utep.edu/Default.aspx?tabid=47768.

 

International students may not work past the last day of their final semester (defined at UTEP as the day of their last final exam) or past the expiration date on their I-20 form, whichever is earlier.

 

Students are no longer eligible for undergraduate student employment after graduating unless they are pursuing a second bachelor’s degree.

 

CONTINUING EMPLOYMENT


To assess whether students are eligible for continuing employment, the following procedure should be followed:


·  
The Provost’s Office will run various reports throughout the fall and spring semesters that compare a student’s overall GPA and number of semester credit hours (SCH) enrolled to those required for employment.  Those departments employing students not meeting the required overall GPA and/or SCH enrollment will be notified.

·  If students fail to meet the overall GPA and/or enrollment requirement, they are placed on probation for one semester and are allowed to work for that semester. A student’s supervisor is encouraged to contact the Office for Undergraduate Studies for advising and guidance in helping the student.

·  If, at the end of the probation semester, students overall GPAs are above the requirements and continue enrollment in the required semester credit hours, they are eligible for continued employment.

·  If, at the end of the probation semester, students overall GPAs are still below the requirements or they enrolled in less than the required semester credit hours, they are no longer eligible for continued employment.  A student’s supervisor should encourage the student to contact the Office for Undergraduate Studies for advising and guidance to help the student with their academic progress.

 

If appointed students find that their job responsibilities are not suitable for them, they can voluntarily resign their position. In cases where poor performance may warrant the termination of a student employee, the Department Head may, but is not obligated to, provide an explanation of the reasons for the decision.  Supervisors are encouraged to evaluate students on a semester or annual basis in order to support student professional development.  Student evaluation

instruments are available on the Human Resources Forms Mine at http://admin.utep.edu/Default.aspx?alias=admin.utep.edu/financialservicesforms.  Continued employment is dependent upon availability of resources in the hiring department.

 

SPECIAL SITUATIONS


Employment of Minors


The minimum age for employment at UTEP is 16 years.  Due to federal restrictions on the type of work suitable for those under 18 years, Human Resource Services must be contacted for review and approval when the hiring department is considering the employment of a person under 18 years of age.  Supervisors may require certification of the age in instances in which there is reasonable doubt regarding a minor's age.  For additional information, contact Human Resource Services.


On-Campus Student Employment Opportunity Program

UTEP’s On-Campus Student Employment Opportunity Program provides an opportunity for UTEP departments to apply for funding to create undergraduate student positions.  This competitive process is open to all university departments and undergraduate student positions are awarded based on how well the proposals meet the program criteria.  Each proposal is reviewed by a committee composed of students, faculty and staff.  For additional information, contact the Office of the Vice President for Student Affairs.

Work-Study Employment

Work-study is a need-based program designed to provide employment opportunities for students who are in need of earnings to help pay for their educational expenses.  The work-study salary rate is at least the current Federal minimum wage, but may be higher, depending on the type of work and skills required.  UTEP employs work-study students in many areas on and off campus. It is required that all work-study positions be posted in Job Mine.  To see a listing of available positions go to Job Mine at www.utep.edu/careers.  For additional information, go to http://academics.utep.edu/Default.aspx?tabid=47768.

Training Stipends and Fellowships

These programs provide support to students participating in research or other activities related to their degree programs.  Stipend and fellowship recipients may receive financial support while performing independent educational activities, study or research.

These payments must be analyzed for the performance of services. If any amount of the stipend or fellowship requires the performance of services (i.e. teaching, student supervision, etc.) in exchange for the payment, then it constitutes an employee-employer relationship. The student recipient should be appointed as a student employee as approved by the department, college and Human Resource Services.

If the stipend or fellowship does not constitute an employee-employer relationship and is solely intended to provide financial support to the individual in support of their research efforts and/or completion of their degree, then it should be treated as a scholarship.  Stipends and fellowships are awarded through use of a Student Notice of Award each semester.

 

Student Employment Guidelines – Graduate Students

 

PURPOSE


Employment of graduate students contributes both to the operation of the University and to the professional development of our students.  Student employment opportunities are intended to encourage and assist UTEP students to complete their degrees.  The following Student Employment Guidelines have been written in order to clarify requirements concerning expectations for student employment.

 

Graduate students interested in employment should contact their departments about available positions and to request an application. The departments provide information on the title, number of hours employed, duration of appointment, minimum eligibility standards, student aid award level, description of duties, procedure and timing of reappointment and deadlines for acceptance.

 

Eligibility requirements

 

1.  Students must be admitted into a program of study at UTEP with a Plan of Study on file in the Graduate School.

2.  Students must maintain good academic standing (overall GPA of 3.0 or better) at UTEP.

3.  Students must be enrolled in course work that meets degree requirements and be enrolled during the semester of the student appointment.

4.  Students must be enrolled at UTEP for a minimum of nine (9) semester credit hours during the fall and spring semesters.

5.  Students must complete a criminal background check form authorizing criminal history record/conviction information to be obtained. All student employment positions are subject to criminal background check clearance.

6.  Summer Enrollment:

a.  Graduate students are eligible for summer employment as long as they are enrolled at UTEP in three (3) semester credit hours during one of the summer semesters.  They do not need to be enrolled in each summer session to be eligible for employment the entire summer.

b.  Graduate students who are enrolled in at least three (3) semester credit hours in the summer are eligible for employment at the University for up to 40 hours/week.

Maximum weekly employment hour limits for graduate student employment:


· 
A 19-hour per week limit applies to the master’s assistant job title. These positions are non-benefit eligible and paid on an hourly basis.

·  A 20-hour per week limit applies to graduate (master’s and doctoral) job titles. These positions are eligible for employee insurance coverage, in-state tuition and are paid on a salary basis.

International students may not work past the last day of their final semester (defined at UTEP as the day of their last final exam) or past the expiration date on their I-20 form, whichever is earlier.

 

Students are no longer eligible for graduate student employment after graduating.

 

CONTINUING EMPLOYMENT


To assess whether students are eligible for continuing employment, the following procedure should be followed:

·  The Provost’s Office will run various reports throughout the fall and spring semesters that compare a student’s overall GPA and number of semester credit hours (SCH) enrolled to those required for employment.  Those departments employing students not meeting the required overall GPA and/or SCH enrollment will be notified. 

·  If students fail to meet the overall GPA and/or enrollment requirement, they are placed on probation for one semester and are allowed to work for that semester. A student’s supervisor is encouraged to contact the Graduate School for advising and guidance in helping the student.

·  If, at the end of the probation semester, the student’s overall GPA is above the requirement and the student remained enrolled in the required semester credit hours, they are eligible for continued employment.

·  If, at the end of the probation semester, the student’s overall GPA is still below the requirement or they were enrolled in less than the required semester credit hours, they are no longer eligible for continued employment.  The student’s supervisor should encourage the student to contact the Graduate School for advising and guidance in helping the student with their academic progress.

 

If appointed students find that the job responsibilities are not suitable for them, they can voluntarily resign their position. In cases where poor performance may warrant the termination of a student employee, the Department Head may, but is not obligated to, provide an explanation of the reasons for the decision.   Continued employment is dependent upon availability of resources in the hiring department.

  

SPECIAL SITUATIONS


Employment of Minors

The minimum age for employment at UTEP is 16 years. Due to federal restrictions on the type of work suitable for those under 18 years, Human Resource Services must be contacted for review and approval when the hiring department is considering the employment of a person under 18 years of age. Supervisors may require certification of the age in instances in which there is reasonable doubt regarding a minor's age. For additional information, contact Human Resource Services.

Work-Study Employment

Work-study is a need-based program designed to provide employment opportunities for students who are in need of earnings to help pay for their educational expenses. The work-study salary rate is at least the current Federal minimum wage, but may be higher, depending on the type of work and skills required. UTEP employs work-study students in many areas on and off campus. It is required that all work-study positions be posted in Job Mine. To see a listing of available positions go to Job Mine at www.utep.edu/careers. For additional information, go to http://academics.utep.edu/Default.aspx?tabid=47768.

Training Stipends and Fellowships

These programs provide support to students participating in research or other activities related to their degree programs.  Stipend and fellowship recipients may receive financial support while performing independent educational activities, study or research.

These payments must be analyzed for the performance of services. If any amount of the stipend or fellowship requires the performance of services (i.e. teaching, student supervision, etc.) in exchange for the payment, then it constitutes an employee-employer relationship. The student recipient should be appointed as a student employee as approved by the department, college and Human Resource Services.

If the stipend or fellowship does not constitute an employee-employer relationship and is solely intended to provide financial support to the individual in support of their research efforts and/or completion of their degree, then it should be treated as a scholarship.  Stipends and fellowships are awarded through use of a Student Notice of Award each semester.  For further information on graduate stipends and fellowships, please contact the Graduate School.

 

   
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