Disclosures of Outside Activities and Interests Minimize    

  • A Disclosure is for an activity that has occurred (in the past) or is occurring.  It is also more comprehensive, covering outside activities and interests such as substantial interest in a business entity or gifts over $250, which may be a conflict of interest.  
    • a disclosure also covers family members 
    • any substantial interest in a business entity should be disclosed no later than 30 days after acquiring the interest.
  • Disclosure requirements apply to:
    • Executive Officers who are defined as all individuals who report directly to the President (other than administrative support positions), and any employee who exercises broad and significant discretion over key institution functions.  
    • Employees involved in procurement activities - an employee who makes decisions or recommendations regarding:
        • contract terms or conditions on a contract 
        • who is to be awarded a contract 
        • preparation of a solicitation for a contract 
        • evaluation of a bid or proposal 
        • minimum threshold for purchases and contracts over $15,000
  • Executive Officers, employees involved in procurement activities, and employees involved in contract management with nothing to disclose must affirmatively indicate that fact in the electronic database.  
  • When in doubt in determining whether an activity or interest should be disclosed, the individual should resolve the doubt in favor of disclosure.  
  • Disclosures must be made using the Outside Activity Portal and completed and submitted for activity that took place in the 2017 calendar year. 
  • Please click on the following link to the Outside Activity Portal to complete and submit a disclosure https://outsideactivity2.utsystem.edu/disclosures/
Reporting period is now open through                                                  Friday, March 16, 2018
Please note: Research Conflicts of Interest subject to UT System UT HOP Section IV, Chapter 2 are managed by the Office of Research and Sponsored Projects.  For more information, please visit the ORSP Conflicts of Interest web site by clicking here:  http://research.utep.edu/Default.aspx?tabid=59642.